Operations bot
Meet Theo, your Scheduler.
A scheduler turns “can I come in?” into a confirmed appointment. Connected to your calendar, it offers real times, confirms bookings and handles changes, and asks you before anything unusual.
What Theo does
Books, confirms and reschedules, without the phone tag.
- Offers open times from your calendar
- Confirms, reschedules and sends reminders
- Collects what your team needs before the visit
- Fills cancelled slots from a waiting list
Best for: Salons, clinics, studios, repair shops and any business that runs on appointments.
Example conversation
ExampleSkills
Theo starts with five skills.
Keep them, swap them or add more. Skills marked “Needs connection” start working when you connect the service they use.
Consultation Booking
Needs connectionTurns interest into booked consultations without back-and-forth emails.
Needs: your calendar
Appointment Management
Needs connectionConfirms, reschedules and reminds, without phone tag.
Needs: your calendar
Rebooking
Needs connectionPrompts returning clients to book again at the right time.
Needs: your calendar
Customer Follow-Up
Needs connectionChecks in with prospects who didn’t book, so warm leads don’t go cold.
Needs: email or SMS, plus customer opt-in
Inquiry Summaries
Works nowDelivers a clear brief of every qualified conversation to your inbox.
Where Theo fits
The rest of the team
Concierge · Sloane
Welcomes every visitor and turns interest into a qualified inquiry.
Guide · Wren
Helps customers find exactly what fits them.
Support · Max
Answers the common questions instantly and hands off the rest.
VIP Host · Whitmore
Gives your best clients a private, personal service.
Client Care · Clara
Brings customers back at the right moment.
Team Assistant · Pixel
Answers your team’s questions and keeps everyone informed.
See how Theo would work for you.
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